J.C.Kellam 11th Floor Event Policies

EVENT POLICIES

The policies and procedures outlined below are intended to streamline the event planning process, create consistent event experiences, maximize space utilization, and maintain the integrity of the facilities.

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  • J.C. Kellam 11th Floor Meeting and Event Spaces

    • The Lyndon B. Johnson Student Center is responsible for reservations and support of the 11th floor of the J.C. Kellam Building comprised of the Executive Conference Rooms (1103 A&B), Ballroom (1101), lobby area, and kitchen. 

      • Use is limited to university departments.
      • The use of audiovisual technology will require a dedicated audiovisual technician and additional fees may apply.

      • Use is limited to University Departments and rates may apply. 
      • All offices directly associated with members of the cabinet will not be charged for use of the Executive Conference Rooms. 
      • University Department reservations in the standard set for less than four hours will not be charged. Additional fees may be assessed for reservations lasting more than four hours. 
      • Executive Conference Rooms A & B are considered standard set rooms. Groups requesting changes to the setup may be assessed the additional setup fee.
      • Events requesting the Executive Conference Rooms in conjunction with the Ballroom may take priority and all efforts will be made to find an alternate space for the previously scheduled meetings. 
      • Executive Conference Room reservations will not require a dedicated audiovisual technician unless determined necessary by LBJSC Event Services or upon request. 

      • The JCK 11th Floor Lobby may be used in conjunction with events held on the 11th Floor for check-in. 
      • Requests for use of the 11th Floor Lobby for anything other than event check-ins are subject to the approval of the Director, LBJ Student Center & Event Services and the designated building proctor for JCK.

      • The JCK First Floor Lobby is considered a public space and must remain accessible during building hours but may be used in conjunction with events held on the 11th Floor for check-in.
      •  Requests for use of the First Floor Lobby for anything other than event check-ins are subject to the approval of the Director, LBJ Student Center & Event Services and the designated building proctor for JCK.

    • JCK building hours are Monday-Friday 7:00am-7:00pm. Events outside of the hours of JCK require event security and will be considered on a case-by-case basis and are subject to the approval of the Director, LBJ Student Center and the designated building proctor for JCK. The sponsoring organization will be responsible for all expenses related to event security in addition to special opening / extended building hours fees.

  • JCK 11th Floor Food and Beverage Guidelines

    • Carved and Crafted by Chartwells is the exclusive caterer in LBJ Student Center and JCK 11th Floor.

      Contact Event Services (512-245-2264 or lbjscreservations@txstate.edu) with any questions regarding food/beverage options. 

    • Chartwells is the only caterer permitted to serve alcohol in the LBJ Student Center (see UPPS No. 03.01.18 Purchase of Alcohol.) 

      Prior approval must be granted and the approved Alcoholic Beverage Activity Form must be submitted to Conference Services at least 5 business days prior to event date. 

    • Departments and Student Organizations: If Chartwells is not providing food for your event, a Food Approval Form must be completed, submitted, and approved prior to bringing food into the building, at least 2 business days prior to the event date.