Off-Campus Reservation Request for Outdoor Space

Welcome

This form is intended for non-University organizations or groups who are requesting an Outdoor Space for tabling.

Although not required, it is recommended that persons schedule space for an informational booth in outdoor space to ensure adequate accommodations.

This form is NOT for Texas State University registered student organizations and departments. TXST groups must submit their outdoor space reservations request via Mazevo System. 

This form is not for tabling that includes solicitation. 
Informational booths cannot be used for solicitation. Solicitation means the sale or offer for sale of any property, goods, products, or services, including the distribution of literature to promote a commercial message; or the receipt of or request for any gift or contribution.

If you are a business, group, or vendor seeking to solicit on the Texas State University San Marcos and/or Round Rock Campuses, then review the Co-Sponsorship of Vendor section of the On-Campus Solicitation webpage. All non-University business, vendors, or groups must be co-sponsored by a University department in order to access campus.

This form is not for tabling that includes employment activities.
Organizations seeking to host employment activities should contact LBJSC Event Services to initiate a correspondence with Career Services.

This form can be used to register to electioneer at the TXST San Marcos campus.
For more information regarding electioneering, visit: Electioneering at Texas State.  
For more information regarding expressive activities, visit: Freedom of Expression.

Contact Information

For example: Texas State University - TXST
Include your First and Last Names
Review spelling of email address. Tou will receive a copy of your submission form at this address.
Include your area code.
You are completing this form as: *
An off-campus group or user that is not affiliated with Texas State University (i.e., current student, faculty, or staff)
A current TXST student submitting a request for non-university affiliated tabling.
For example: 8:00 AM to 9:00 AM for Set up and 4:00 PM to 5:00 PM for teardown.
For example: Start time is 9:00 AM to end time is 4:00 PM.
Amplified Sound - Wil you have amplified sound? *
For more detailed info about times and locations, visit: studentinvolvement.txst.edu/campusaccess
Food and Beverage - Are you serving food and/or beverages?
More info, visit: https://studentinvolvement.txst.edu/campusaccess
Your organization/group must provide an approved Temporary Food Establishment Permit at least 10 days prior to date(s) requested.
Failure to provide approved TFE permit will result in ability to serve food and/or beverage.
External Speaker Notification - Will your tabling have a guest speaker? *
More info, visit: https://studentinvolvement.txst.edu/campusaccess
Provide the name of speaker, title, and name of organization.
Temporary Exhibit & Structures - Will you have a temporary exhibit and/or structure? *
More info, visit: https://studentinvolvement.txst.edu/campusaccess
Animals on Campus - Will you have animals at your event?
More info, visit: https://studentinvolvement.txst.edu/campusaccess

Electioneering

For detailed information on Electioneering at Texas State including guidelines and spaces, visit: Electioneering at Texas State.

  1. During the time a polling place on campus is open for voting, a person may not electioneer for or against any candidate, measure, or political party within 100 feet of an outside door through which a voter may enter the building where the polling place is located (Election Code § 85.036).       
  2. Amplified sound is NOT allowed in the Quad.     
  3. LBJ Student Center Mall, LBJ Student Center Bus Loop, Quad, Bobcat Trail, and area near Encino Hall are the only designated areas for signs.
  4. Must provide your own tables, chairs, and signage.   
  5. Electioneers/organizations must adhere to parking policies set forth by Parking Services at 512‐245‐2887.
  6. The Electioneers/organizations will restore area to its proper state each night, such as removing refuse and signs left from its operation. Tents may NOT be left overnight.      
  7. All policies and procedures have been read and understood. All forms, policies, and procedures are subject to change and may be found on Student Involvement & Engagement's website.
Electioneering - Are you registering to electioneer in this outdoor space request? *
Registering to electioneer on TXST campuses is highly encouraged.
Electioneering Activity *
Select ALL electioneering activities that you plan to facilitate.
No outdoor space reservation is needed for this type of electioneering. This serves to inform of where the signs will be placed.
An outdoor space reservation is required. This will assist us to assign a specific outdoor space in the desired locations.
Please state the campaign/ballot measure you are affiliated with.
Preferred Outdoor Space(s) *
Select all that may apply.

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